Document Preparation & Scanning Clerk (Full Time)

Document Preparation & Scanning Clerk

San Dimas, CA

Document Preparation & Scanning Clerk

This role is primarily responsible for performing the document preparation, scanning and data entry tasks.

All tasks are performed within our secure Imaging Conversion Center.

Job Responsibilities:

  • Sorting and/or preparing hard copy records for scanning by removing staples or clips, unfolding, taping any tears, organizing records.
  • Review file integrity to ensure no required pages are missing.
  • Properly apply barcodes, patch sheets labels to identify all files or documents.
  • Scan hardcopy files to electronic images. Assuring a high quality image.
  • Perform secondary independent quality control function to verify that every image is an accurate representation of equal or better quality than the original.
  • Perform accurate data entry by looking at image visually locating and then keying required information into the computer system. This is typically alphanumeric, date and names.
  • Follow detailed training instructions and procedures provided for each unique project.
  • Enter information regarding document productivity tracking into the computer system.
    or other data entry records required to calculate volumes, accuracy rates, deadlines, or status.
  • Adhere to Imaging Conversion Center guidelines of maintaining clean work environment.
  • Other duties, as specified by Supervisor/Manager.
  • Total travel: 10%

    Preferred Experience Skills, Knowledge, Abilities:

    • Familiarity with PC and Microsoft Office type software.
    • Proficiency in reading, writing & communicating in English.
    • Must be able to communicate effectively with coworkers and management.
    • The ability to remove staples, sort, file and box records.
    • Must be able to maintain paper record sequence and order.
    • Must be able to understand the importance of detail and accuracy.
    • Ability to work quietly at a sustained pace to meet production rates while producing quality work.
    • Must be able to adapt and change project assignments.
    • Demonstrate understanding for the importance and value of customers.
    • Must be able to work independently with minimal supervision.
    • This role is responsible specifically for their job assignments and the success of those assignments.
    • This role is internal not client facing and thus requires no or minimal external contact.
    • Provide supervisor with personal production updates and job specific questions/clarification.


    • Must be 18 years or older.
    • High school diploma or general education degree (GED) preferred.
    • Maintain excellent attendance.
    • No prior experience required.
    • Must be able to pass a background check.


    • San Dimas, CA (Required)

    Work authorization:

    • United States (Required)


    • We are an Equal Opportunity Employer (EOE).