Document Scanning Services

Commercial Construction Building Document Imaging Solutions

Why Choose TierFive for Commercial Construction Document Scanning?

 

TierFive specializes in Commercial Construction contracting building document scanning services to digitize essential construction infrastructure documents, including large-format blueprints, drawings, project proposals, permits, invoices and more.  From initial design to final inspection, managing the flow of information is critical to project success so why stop at paper?. Whether you’re collaborating with architects on complex designs, changes, or utilizing powerful project management tools like Procore, Autodesk Construction Cloud, or Bluebeam Revu, paper wont go away and having immediate and seamless access to your vital documents digitally is no longer a luxury—it’s a necessity.

Every day, construction companies face the challenge of managing mountains of paperwork, including blueprints, contracts, permits, and RFIs. Paper records can be cumbersome, prone to loss, and difficult to share across teams. For industry leaders like Bechtel, Turner Construction, and Kiewit, innovation and efficiency aren’t just buzzwords—they’re cornerstones of how they handle massive, multi-million-dollar projects. They understand that success comes from leveraging technology to simplify operations and improve productivity. You don’t have to be a big like Fluor, PCL, Gilbane or Skanska to realize its time for your company to adopt the same forward-thinking approach? TierFive’s Commercial Construction Document Scanning Services  are designed to digitize each projects most critical records such as large-format blueprints, contracts, permits, RFIs, and more.

 

If you are concerned about keeping essential paper in your foreman’s hand while they are onsite and not shaking up the existing process that your entire team already knows and loves but realize things could be optimized… Then, we simply schedule a pickup of your paper records AFTER your project phase has completed this can be done monthly quarterly or annually or an archive after each project. With TierFive, businesses gain more than just digital files—they gain a trusted partner committed to optimizing HR efficiency and fostering long-term success.

 

TierFive Converts your paper project archives into searchable digital documents

In the fast-paced world of commercial construction, efficient document management is crucial for success. TierFive’s Commercial Construction Document Scanning Services offer a comprehensive solution to digitize essential documents, including large-format blueprints, project proposals, permits, and more. By outsourcing your document scanning needs to TierFive, large construction companies and general contractors can experience significant benefits.

 

 

Streamline Construction Projects by Digitizing Key Records

The commercial construction business uses a wide range of document types throughout the lifecycle of a project. These documents help ensure proper planning, execution, compliance, and communication. Below are key document types commonly utilized:

  • Pre-Construction Phase Documents: Including project proposals, feasibility studies, permits and approvals.
  • Design and Planning Documents: Blueprints and drawings, Specifications, Scope of Work, Bill of Quantities BOQ.
  • Procurement Documents: Purchase Orders (POs), Subcontractor Agreements,
  • Construction Phase Documents: Construction Schedule, Daily Reports, Change Orders, Inspection Reports
  • Financial and Legal Documents: Contracts, Invoices, Payments, Billing, Insurance Certificates
  • Post-Construction Documents: As-Built Drawings, (O&M) Manuals, punch lists, Warranties, Final Closeout

Real-World Example of ROI

  • A Fortune 500 company invested $110,000 to digitize Accounting records, saving $90,000 annually by eliminating off-site storage, reducing manual labor, and improving compliance processes. ROI was achieved in 14 months, with continued yearly savings.
  • A property services firm spent $240,000 to digitize 8 years of records, cutting $100,000 in storage fees and $70,000 in audit preparation costs annually. ROI was realized in under 18 months, with ongoing yearly savings of $170,000.
  • A commercial building contractor specializing in restaurant chains invested $85,000 to digitize project records, saving $50,000 annually in labor costs and $25,000 in storage expenses. The company achieved ROI in 15 months, with $75,000 in annual savings thereafter.
  • A retail chain invested $65,000 to scan leases, vendor contracts, and payroll documents, eliminating $30,000 in storage costs and saving $35,000 annually through automation and reduced staff workload. ROI was achieved in less than 20 months, with continued yearly savings of $65,000.

Contact TierFive today to learn how our services can deliver transformative return on investment value to your organization.

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Service of Interest
High Satisfaction & Low Cost Document Scanning

TierFive is dedicated to easy to implement and use imaging systems.

Key Reasons Document Scanning Drives ROI

 

1. Lower Operational Expenses

  • Storage Cost Reduction: Maintaining physical documents demands expensive storage solutions, whether on-site or at off-site facilities. Digitizing files removes the need for bulky cabinets and rented storage, saving businesses an average of $20 per square foot annually.
  • Increased Labor Productivity: Employees spend less time searching for, retrieving, and managing paper records. Studies indicate that document digitization cuts these tasks by up to 30%, allowing staff to focus on more valuable work.
  • Eliminating Lost Documents: Research shows 7.5% of paper documents are lost, with each misplaced file costing an average of $125 to locate. A centralized, digital repository ensures documents are secure, searchable, and instantly accessible—minimizing costly retrieval efforts.
  • Preventing Redundant Efforts: Lost or misplaced documents often lead to duplicated work, such as recreating contracts or reprocessing important forms. Digital storage solutions eliminate these inefficiencies by keeping records securely archived and easy to retrieve.
  • Eliminating Shipping and Delivery Costs: Paper documents frequently require mailing, shipping, or courier services, adding ongoing costs. Digital files enable instant, encrypted sharing through secure email or portals, eliminating these expenses.
  • Reduced Office Supply Costs: The ongoing expense of file cabinets, folders, labels, and binders adds up over time. Transitioning to digital records eliminates the need for these supplies, resulting in long-term savings.

2. Increased Compliance and Risk Mitigation

  • Avoiding Fines and Legal Expenses: Mishandling records or failing to comply with document retention laws can result in penalties ranging from $1,000 to $10,000 per violation. Digital records ensure proper organization, retention, and compliance, reducing regulatory risks.
  • Disaster Recovery Protection: Fires, floods, and other disasters can destroy physical records beyond recovery. Digitally scanned documents stored in secure cloud or off-site backups provide an added layer of protection against catastrophic losses.

3. Strengthened Document Security

  • Reduced Risk of Data Breaches: Paper files are susceptible to loss, theft, or unauthorized access, which can lead to security breaches. Digital document management systems incorporate encryption and controlled access, safeguarding sensitive information and reducing potential financial liability.
  • Enhanced Audit and Tracking Capabilities: Digital solutions track who accesses, modifies, or shares files, reducing the chances of fraud, tampering, or unauthorized edits. This level of oversight helps prevent compliance violations and protects against legal and financial repercussions.

 

 

4. Enhanced Productivity 

  • Quicker Document Retrieval: Digital files are indexed and searchable within seconds, eliminating the time wasted searching through paper records. This increased efficiency speeds up workflows in critical areas like HR, finance, and operations.
    Improved Collaboration: Securely shared digital documents enable teams and departments to collaborate more effectively, leading to better communication and faster decision-making.

5. Scalability and Flexibility

  • Accommodating Business Growth: As companies expand, managing physical documents becomes unsustainable. Digital records scale effortlessly with minimal additional costs, ensuring businesses can handle growing document volumes.
    Integration with Digital Tools: Digitized documents integrate seamlessly with platforms such as HR management systems, enterprise resource planning (ERP) software, and customer relationship management (CRM) tools. This integration reduces inefficiencies and optimizes workflows.

6. Streamlined Audit and Compliance Preparation

  • Reduced Audit Costs and Effort: Preparing for compliance audits using paper records is often labor-intensive and time-consuming. Digital files are pre-organized and searchable, drastically reducing preparation time and costs.
    Minimized Legal Risks: Well-organized, easily retrievable digital records provide reliable documentation in disputes, minimizing litigation costs and legal fees.

7. Significant Long-Term Savings

  • Cumulative Financial Benefits: Although digitizing records involves an upfront cost, savings in labor, storage, compliance, and productivity accumulate over time. Most organizations achieve a full ROI within 6 to 18 months after implementing a scanning initiative.

8. Opportunities to Repurpose Space

  • Maximizing Office Space: Digitization frees up areas previously occupied by bulky filing cabinets and storage rooms, allowing businesses to create additional employee workspaces, meeting rooms, or operational facilities.
    Eliminating Off-Site Storage Costs: Companies relying on external storage facilities can significantly cut ongoing fees by transitioning to a digital document management system.

Embrace the future of construction project management with TierFive’s Commercial Construction Document Scanning Services. By digitizing your documents, you can enhance efficiency, ensure compliance, reduce costs, and allow your team to focus on what they do best—building excellence.

 

Reduce Your Costs

From document storage facility fees to wasted real estate. Cut costs by digitizing your back-file archives.

Maximize Productivity

Time spent filing or searching for a document is in the past. Allow your staff to focus on their work!

Secure Your Info

From preservation and disaster recovery to regulatory compliance. Finally have piece-of-mind.

Start Saving Today

Begin saving on time, supplies and storage space. You’ll also save the environment and yourself a headache!

Document Scanning Process

Box Pickup & Collection

Your boxes of documents will be picked up from your location by our staff or a courier service.
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Preparation & Scanning

We organize and prepare your documents to be scanned by our fast, highly accurate, scanners.
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Indexing & Processing

Indexing data entry & OCR processing which will allow document lookup and searching.
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Quality Control Review

All document are sent through strict controls to ensure the project meets your specifications.
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Competitive Pricing

We offer competitive pricing across all project sizes and work with you to find a plan within your company’s budget. Looking for a ballpark cost estimate?

Free Consultation

Give us a call at (888) 547-2267. and talk to one of our specialists to receive a free consult and find out if a TierFive solution is right for you.

Certified Secure

All our operators are HIPPA and PII trained and our secure facility is standards compliant. The security of your data is our number one priority.
Store & Manage Digital Documents Securely

Free up space. Turn rooms of files into searchable digital images.

The Benefits of Scanning

Our document scanning and imaging services can transform your paper files into text-searchable digital images. Instead of dealing with file cabinets or off-site storage, your documents can be filed digitally to a DVD, SFTP or online in our cloud-based document management system.

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Make Room for Less

No need for file cabinets, excess paper, or expensive offsite storage.
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Find Documents Fast

Reduce the amount of time spent searching for documents and access to your information.
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Best Quality Control

We look at every image. Every project is reviewed by TierFive’s QC specialists.
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Disaster Recovery & Compliance

Digital archives allow for redundant backups to help you achieve your compliance goals.
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Embrace Security

Digital access controls. Keep documents from being misplaced or falling into the wrong hands.
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The Green Office

Save money and the environment. A paperless solution is a green one.

Additional Document Services

Certified Document Shredding

After project completion your documents can ether be returned to you or securely shredded. Upon shredding we will proviide a certified document of destruction.

Cloud Hosted Documents

Your files can be delivered via physical media such as DVD, Hard Disk Drive, Secure FTP, or you can use our cloud hosted document services.

Document Process Optimization

Document management systems are a key part of business processes to streamline operations, maximize efficiency, save money and increase visibility.

Request an Imaging Solution Quote

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Would You Like To Know More?

Are you ready to go? Would you like more information?

You can contact a TierFive associate through the web or by phone at (888) 547-2267