Why Choose TierFive for Financial, Insurance & Real Estate Industries Document Scanning?
TierFive specializes in high-volume document scanning and digital conversion for Financial, Insurance & Real Estate industry leaders including banks, credit unions, mortgage lenders, insurance providers, and large commercial real estate firms. Every lost document, every minute wasted searching through filing cabinets, and every compliance risk from unsecured records is costing your business money. The financial, insurance, and real estate industries can’t afford these inefficiencies. Paper is a liability—it slows down transactions, increases labor costs, and puts sensitive client data at risk. The math shows that You’re bleeding time and resources every single day. TierFive’s document scanning services stop the chaos. We eliminate paper waste, slash retrieval time, and ensure airtight compliance with SEC, FINRA, HIPAA, and industry regulations. Instantly access critical records, close deals faster, process claims without delays, and cut storage costs by up to 90%. If you’re still relying on paper, you’re already falling behind. Digitize now or get left behind. Call TierFive today and take control of your documents—before they take control of you.
If your team is accustomed to paper and the thought of changing everything and retraining them to “go paperless” is concerning? but you still realize that storing paper is costly liability and things could be optimized… Then, don’t change a thing let your team use paper and we simply schedule a pickup of your paper records AFTER your paper business process has completed and before you would normally file the records. This can be done monthly quarterly or annually or an archive after each project. After scanning, TierFive provides certified document destruction to ensure compliance with regulatory requirements.
TierFive Converts your paper project archives into searchable digital documents
Studies show that employees waste up to 40% of their time looking for documents, while misfiled or lost records cost businesses thousands in labor and compliance risks. Paper-based processes slow down approvals, delay client transactions, and expose organizations to security breaches. TierFive’s document scanning services eliminate these inefficiencies by converting paper files into secure, easily searchable digital records. With our OCR technology, metadata tagging, and cloud integration, your business can access important documents in seconds, reduce operational costs, and ensure compliance with industry regulations.
Streamline Financial Industry by Digitizing Key Records
The Financial Industry (Banks, Credit Unions, Investment Firms, Mortgage Lenders) utilize a wide range of document types throughout the lifecycle of a transaction. These documents help ensure proper vetting, execution, compliance, and communication. Below are key document types commonly utilized:
- Loan Applications & Agreements – Mortgage, auto, and personal loan paperwork
- Account Statements – Bank statements, credit card statements, transaction records
- Tax & Financial Reports – Balance sheets, profit & loss statements, tax returns
- Client & Customer Records – KYC (Know Your Customer) documents, ID verification forms
- Compliance & Regulatory Documents – SEC, FINRA, and CFPB compliance reports
- Internal Reports & Audits – Financial audits, risk assessments, internal memos
- Contracts & Agreements – Business contracts, vendor agreements, client disclosures
- Wire Transfers & Payment Records – SWIFT documentation, transaction approvals
- Check & Deposit Records – Canceled checks, deposit slips, reconciliation statements
Streamline Insurance Industry by Digitizing Key Records
The Insurance Industry (Health, Auto, Home, Life, Commercial Insurance) utilize a wide range of document types throughout the lifecycle of a policy transaction. These documents help ensure proper vetting, execution, compliance, and insured communication. Below are key document types commonly utilized:
- Policy Documents & Certificates – Insurance policies, endorsements, riders
- Claims & Adjustments – Claims forms, adjuster reports, damage assessments
- Customer Applications & Underwriting Files – Health history, risk assessment forms
- Billing & Premium Statements – Invoices, payment receipts, premium schedules
- Regulatory & Compliance Forms – HIPAA compliance records, DOI reports
- Medical & Accident Reports – Doctor assessments, police reports, injury claims
- Agent & Broker Contracts – Independent agent agreements, commission reports
- Reinsurance Agreements – Risk-sharing contracts, policyholder risk documentation
- Loss Run Reports – Historical claim reports for underwriting analysis
Real-World Example of ROI
Across industries, document imaging consistently delivers faster access to records, major cost reductions, and improved regulatory compliance. Companies that digitize their documents experience higher productivity, lower storage expenses, and rapid ROI—often in under a year.
- A real estate agency digitized lease agreements, property management records, and transaction documents, reducing retrieval time by over 70% and eliminating thousands in offsite storage costs. The streamlined workflow accelerated closings and improved compliance with regulatory requirements.
- A life insurance company digitized 5 million policy records, eliminating offsite storage and saving $250,000 annually. Customer service reps retrieved policy details instantly, cutting call handling times by 50% and reducing processing delays by 80%, improving customer experience.
- A private lender replaced its paper-based records with a digital imaging system, eliminating 450 square feet of physical storage and reducing annual labor costs by $50,000. The transition also improved compliance with FINRA regulators.
- A credit union struggling with rising storage costs digitized its lease and loan documents. The transition cut annual operating expenses by over $25,000 and achieved ROI in less than ten months while improving member service response times.
Contact TierFive today to learn how our services can deliver transformative return on investment value to your organization.
Streamline Financial Industry by Digitizing Key Records
Real Estate Industry (Realtors, Property Managers, Title Companies, Mortgage Firms) utilize a wide range of document types throughout the lifecycle of a property transfer transaction. These documents help ensure proper vetting, execution, compliance, and communication. Below are key document types commonly utilized:
- Real Estate Contracts – Purchase agreements, lease agreements, sales contracts
- Title & Deed Records – Deeds, land titles, ownership history
- Mortgage & Loan Documents – Mortgage agreements, promissory notes, escrow paperwork
- Property Appraisals & Inspections – Home valuation reports, inspection checklists
- Closing & Settlement Statements – HUD-1 forms, closing disclosures, escrow accounts
- HOA & Property Management Documents – Homeowners association rules, rental agreements
- Tax & Insurance Records – Property tax records, homeowners insurance policies
- Zoning & Permit Documents – Building permits, zoning approvals, environmental assessments
- Tenant & Lease Files – Rental applications, lease agreements, eviction notices
TierFive is dedicated to easy to implement and use imaging systems.
Key Reasons Document Scanning Drives ROI
1. Lower Operational Expenses
- Storage Cost Reduction: Maintaining physical documents demands expensive storage solutions, whether on-site or at off-site facilities. Digitizing files removes the need for bulky cabinets and rented storage, saving businesses an average of $20 per square foot annually.
- Increased Labor Productivity: Employees spend less time searching for, retrieving, and managing paper records. Studies indicate that document digitization cuts these tasks by up to 30%, allowing staff to focus on more valuable work.
- Eliminating Lost Documents: Research shows 7.5% of paper documents are lost, with each misplaced file costing an average of $125 to locate. A centralized, digital repository ensures documents are secure, searchable, and instantly accessible—minimizing costly retrieval efforts.
- Preventing Redundant Efforts: Lost or misplaced documents often lead to duplicated work, such as recreating contracts or reprocessing important forms. Digital storage solutions eliminate these inefficiencies by keeping records securely archived and easy to retrieve.
- Eliminating Shipping and Delivery Costs: Paper documents frequently require mailing, shipping, or courier services, adding ongoing costs. Digital files enable instant, encrypted sharing through secure email or portals, eliminating these expenses.
- Reduced Office Supply Costs: The ongoing expense of file cabinets, folders, labels, and binders adds up over time. Transitioning to digital records eliminates the need for these supplies, resulting in long-term savings.
2. Increased Compliance and Risk Mitigation
- Avoiding Fines and Legal Expenses: Mishandling records or failing to comply with document retention laws can result in penalties ranging from $1,000 to $10,000 per violation. Digital records ensure proper organization, retention, and compliance, reducing regulatory risks.
- Disaster Recovery Protection: Fires, floods, and other disasters can destroy physical records beyond recovery. Digitally scanned documents stored in secure cloud or off-site backups provide an added layer of protection against catastrophic losses.
3. Strengthened Document Security
- Reduced Risk of Data Breaches: Paper files are susceptible to loss, theft, or unauthorized access, which can lead to security breaches. Digital document management systems incorporate encryption and controlled access, safeguarding sensitive information and reducing potential financial liability.
- Enhanced Audit and Tracking Capabilities: Digital solutions track who accesses, modifies, or shares files, reducing the chances of fraud, tampering, or unauthorized edits. This level of oversight helps prevent compliance violations and protects against legal and financial repercussions.
4. Enhanced Productivity
- Faster Document Retrieval: Indexed and searchable digital files eliminate time wasted searching through paper records, accelerating workflows in HR, finance, and operations.
- Improved Collaboration: Secure digital document sharing enables teams to work more efficiently, enhancing communication and speeding up decision-making.
5. Scalability and Flexibility
- Supporting Business Growth: Managing physical records becomes unsustainable as companies expand. Digital files scale effortlessly with minimal costs, accommodating growth without added storage burdens.
- Seamless System Integration: Digitized documents integrate with HR platforms, ERP software, and CRM tools, reducing inefficiencies and optimizing workflows.
6. Streamlined Audit and Compliance Preparation
- Lower Audit Costs & Effort: Digital records are pre-organized and searchable, significantly reducing the time and labor required for compliance audits.
- Reduced Legal Risks: Well-organized digital files provide accurate, easily retrievable documentation, minimizing litigation risks and legal fees.
7. Significant Long-Term Savings
- Cumulative Financial Benefits: While digitization requires an initial investment, organizations recoup costs within 6 to 18 months through labor, storage, and compliance savings.
8. Opportunities to Repurpose Space
- Maximizing Workspace: Digitization eliminates bulky filing cabinets, freeing space for additional workstations, meeting rooms, or operational areas.
- Eliminating Off-Site Storage Costs: Transitioning to digital document management drastically reduces or eliminates fees for external storage facilities.
Bottom Line: Document imaging eliminates wasted time, slashes costs, and ensures airtight compliance—giving your business a competitive edge. Companies that go digital gain instant access to critical records, cut storage expenses, and boost productivity while seeing a rapid ROI—often within months. Don’t wait Every day you stick with paper, you’re losing time, money, and competitive advantage. Document imaging eliminates inefficiencies, slashes costs, and ensures compliance—while your competitors move ahead.

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Document Scanning Process
Box Pickup & Collection
Preparation & Scanning
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We offer competitive pricing across all project sizes and work with you to find a plan within your company’s budget. Looking for a ballpark cost estimate?
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The Benefits of Scanning
Our document scanning and imaging services can transform your paper files into text-searchable digital images. Instead of dealing with file cabinets or off-site storage, your documents can be filed digitally to a DVD, SFTP or online in our cloud-based document management system.
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