Document Scanning
Since 2005, TierFive has helped businesses eliminate paper clutter, reclaim office space, and reduce labor and storage costs—securely and hassle-free. We are HIPAA, ISO, and SOC2 certified, with background-verified staff. Our per-document scanning services are fairly priced per image and we include everything needed to convert paper files into searchable digital records. Using high-speed production class scanners and advanced technology, we ensure optimal quality and accuracy.
Related Document Services
Document Scanning Secure, high-speed digital imaging converts paper into searchable digital files cutting costs and improving compliance.
Large format scanning for blueprints, maps, wing maps, mylar and engineering plans preserving scale, clarity, and detail for as built
Microfilm Scanning Professional microfilm digitization converts 16mm and 35mm reels rolls aperture and fiche into indexed, permanent digital archives.
Records Management streamlines secure digital access for organized, compliant, and instantly accessible business documents.
Document Storage for inflight imaging projects provides barcode tracking, climate control, and fast scan-on-demand retrieval.
Cloud Hosted Documents may be securely accessed anywhere with cloud document management via the leading Cirrus File Server encrypted, searchable, compliant.
Scan-On-Demand Fast, secure service delivers requested files digitally reducing retrieval time, storage costs, and manual handling.
Scanner Maintenance manufacture authorized factory trained scanner maintenance and break fix repair keeps your imaging equipment production-ready.
Daily Mail Scan Service Automated mail scanning digitizes incoming mail daily for fast, paper-free digital mailroom delivery.
Data Conversion Service Expert legacy ECM data conversion for data migration transforms legacy files into native digital formats.
We use advanced encryption to safeguard electronic health information (ePHI) throughout every stage—from scanning and storage to transmission. Our robust encryption protocols adhere to HIPAA’s stringent security standards, ensuring that sensitive patient data remains secure at all times.
TierFive’s comprehensive Access Control ensures that only authorized personnel can access sensitive medical records. By utilizing role-based access and multi-factor authentication, we strengthen security and prevent unauthorized data access, maintaining full HIPAA compliance.
TierFive’s Facility Security includes electronic access control, 24/7 surveillance, key code restricted access, and secure egress systems designed to protect both paper-based and digital records. Our security measures help prevent unauthorized access to best ensure sensitive health information stays safe.
Background Screening
TierFive’s designated scanning personnel have passed California DOJ Live Scan fingerprint background checks, ensuring they meet the clearance level required for work with law enforcement, public sector, and regulated industry clients.
Confidentiality
All Live Scan–cleared personnel sign confidentiality agreements and undergo privacy training. This guarantees that client records are handled with discretion and aligned with state and federal confidentiality mandates.
Would You Like To Know More?
No obligation — we’ll help define your scope, budget, and compliance needs before you commit.You can contact TierFive for a free consultation or custom quote through the web or by phone at (888) 547-2267
Transform your paper archives into searchable, compliant digital files with TierFive we deliver optimal quality with enterprise-grade security, a verified chain-of-custody, and proven ROI for SMBs and Fortune 500s alike.
Business Records Scanning Solutions
TierFive provides secure, high-volume document scanning and digital conversion services for small and midsized businesses across every major industry. You’re not in the paper-storage business—your office space and filing rooms can be far better used to generate revenue, not store boxes. TierFive transforms invoices, contracts, HR files, engineering drawings, and client records into searchable, compliant digital archives that streamline daily operations and strengthen data security. We scan for all small medium and large size businesses local medical groups, schools, regional banks, credit unions, retail, manufacturers, law firms, and even Fortune 500 corporations, delivering enterprise-grade imaging, indexing, and compliance to every client we serve. Each project follows a verified chain of custody and meets SOC 2, HIPAA, and ISO 27001 standards—giving you the same protection and quality expected by leading enterprise organizations nationwide.
Healthcare & Insurance
Patient charts, billing files, HIPAA forms, EOBs, claims packets, credentialing records, and provider contracts.
Legal & Judicial Services
Closed Case files, pleadings, discovery materials, contracts, corporate filings, billing expenses and compliance documentation.
Financial Services, Banking & Accounting
Loan packets, audit binders, tax returns, AP/AR ledgers, purchase orders, invoices, and balance sheets. remittance checks and payables
Manufacturing, Engineering & Construction
Large format Blueprints, CAD drawings, QA forms, safety manuals, equipment certifications, inspection records and as built plans.
Real Estate & Property Management
Lease agreements, escrow packets, tenant applications, inspection reports, rent roll, title files, and property maintenance logs.
Utilities, Energy & Infrastructure
Service agreements, system schematics, equipment manuals, environmental reports, compliance certifications, and maintenance documentation.
Transportation & Logistics
Bills of lading, manifests, driver qualification files, DOT compliance forms, and shipment logs.
Retail, Franchises & Hospitality
Vendor contracts, inventory sheets, safety audits, HR documentation, and franchise operations files.
Nonprofits & Foundations
Donor records, grant applications, financial reports, fundraisers, accounting records, membership files, and board meeting minutes.
Corporate, Administrative & Executive Offices
Policy manuals, project documentation, correspondence, leadership communications, and strategic plans.
Let TierFive handle your backlog—securely, efficiently, and in full compliance with HIPAA, SOC 2, ISO 27001, and CJIS standards.
Government Records Scanning Solutions
TierFive provides professional document scanning and digital conversion services for city, county, and state agencies across California. We work under NDA and do not disclose our clients. Our secure imaging workflows help municipalities eliminate paper, protect sensitive records, and modernize their operations while maintaining full compliance with retention laws and public access requirements. Each project follows a verified chain-of-custody and audit trail, ensuring adherence to CJIS, HIPAA, SOC 2, and ISO 27001 standards. We deliver fully indexed, searchable digital files ready for import into Cirrus File Server, Laserfiche, OnBase, OpenText, and other leading content management systems—and chances are, we’ve already scanned for the city next to you.
City Clerks, Records Managers
Risk management, Meeting minutes, resolutions, contracts, claims, retention schedules, policy files, insurance certificates, and correspondence.
Community Development
Building & planning permit applications, plan sets, zoning cases, environmental reviews, CEQA files, engineering drawings, inspection reports.
Public Safety & Law Enforcement
Police reports, incident files, dispatch logs, evidence documents, investigative case files, citations, and certifications.
Education School Districts
Student cumulative files, transcripts, enrollment forms, attendance logs, IEP/504 documents, personnel files, and board minutes.
Public Works & Utilities
Service contracts, GIS maps, infrastructure plans, compliance reports, maintenance logs.
Building, Safety & Engineering
Building permits, plan sets, inspection reports, zoning applications, environmental reviews, engineering drawings, code enforcement files.
City Managers & Department Heads
Strategic plans, departmental budgets, policy binders, performance metrics, and correspondence archives.
City, County & State Agencies
Council minutes, resolutions, public records, ordinances, permits, zoning maps, engineering drawings, inspection files, and departmental archives.
Government Finance & Accounting
Audit binders, budget ledgers, purchase orders, payroll records, invoices, reconciliations, tax filings, and expenditure reports.
Courts & Legal Departments
Closed Case files, pleadings, exhibits, discovery records, Unsolved Legacy Cases, contracts, and judicial orders.
Protect your departments most critical vital documents. TierFive delivers secure, compliant digital paper conversion for HR, Accounting, Legal, and Operations records with full chain-of-custody verification for SMBs, regional offices and Fortune 500s alike.
Departmental Records Scanning Solutions
Departments generates essential paper records to keep corporate operations running but storing, managing, and retrieving paper drains time, space, and money. Studies show that employees spend up to 30% of their workday searching for information, and 1 in 20 paper records is misfiled, lost, or misplaced permanently. TierFive is deeply familiar with the types of documents your team handles every day; from HR files and accounting ledgers to permits, contracts, and pension forms. We’ve helped thousands of organizations departments nationwide to eliminate costly paper inefficiencies. Our secure scanning and indexing workflows convert paper archives into searchable digital files that reduce labor, protect sensitive data, free up floor space for more associates and help ensure compliance. By partnering with TierFive, you can stop managing paper and start measuring progress. TierFive’s is SOC2, HIPAA, and ISO 27001 certified.
Accounts Payable & Receivable
Vendor invoices, purchase orders, remittance checks, payment authorizations, expense reports, credit memos, and reconciliation records.
Taft-Hartley Administration
Union membership applications, employer contribution reports, audits, eligibility forms, grievance, beneficiary and correspondence.
Customs & Trade Compliance
Import declarations, export licenses, tariff classifications, bonded warehouse filings, inspection certificates, broker correspondence, and audit trails.
Procurement & Supply Chain
Purchase requisitions, vendor bids, material orders, delivery receipts, contracts, inventory counts, and quality inspection records.
Facilities Management
Work orders, maintenance logs, vendor contracts, property inspection reports, floor plans, lease abstracts, and environmental compliance.
Human Resources Department
Employment applications, I-9s, resumes, onboarding packets, benefits enrollment forms, performance reviews, disciplinary records, and termination documentation.
Operations & Production
Standard operating procedures, equipment calibration, manuals, production schedules, safety audits, and quality control forms.
Title Plant Insurance
Title abstracts, preliminary reports, deed records, chain-of-title histories, escrow packets, lien releases, survey maps, and recorded instruments.
Benefits & Pension Administration
Enrollment forms, pension statements, COBRA, medical dental plan files, beneficiary, retirement elections, dependent and QDROs.
Import & Export Compliance
Bills of lading, customs declarations, shipping manifests, certificates of origin, packing lists, broker filings, freight invoices, and compliance documentation.