What is E-Verified

When digitizing sensitive records—such as employee onboarding documents, financial files, medical forms, or legal contracts—it’s not just about how the documents are scanned. It’s about who is handling them. E-Verify is the federal employment verification system operated by the DHS and USCIS, used to confirm an employee’s legal authorization to work in the United States.

The Importance of E-Verified Employees in Document Scanning

When it comes to digitizing sensitive documents—such as employee onboarding records, financial data, medical files, or legal agreements—security isn’t just about the technology used; it’s about the people handling the information. E-Verify, operated by the Department of Homeland Security (DHS) and USCIS, is the federal system used to confirm an employee’s legal eligibility to work in the United States. While many employers use E-Verify to meet regulatory requirements, TierFive maintains HIPAA , SOC2 and ISO 27001 certifications as necessary for compliance frameworks like HIPAA, GDPR, FERPA, or FINRA. Additionally, our staff is PBSA compliant background verified. TierFive takes it even further by ensuring that key personnel involved in document scanning are also federally E-Verified as an added layer of protection and accountability. This proactive approach gives clients confidence that their sensitive Personally Identifiable Information (PII) and regulated documents are managed only by individuals who have been vetted, are legally authorized to work, and are part of a verified, trustworthy workforce. In a field where third-party risk is high, this level of personnel assurance is a critical—but often overlooked—aspect of compliance and client trust.

How TierFive’s E-Verified Team Enhances Client Trust and Risk Management

For clients in government, healthcare, education, law, or HR—partnering with a document scanning vendor that employs E-Verified workers is more than a best practice; it’s a compliance strategy and a liability if you don’t. Many government contracts, security-conscious industries, and corporate compliance teams require vendors to verify employment eligibility to minimize risk exposure and protect sensitive data.

TierFive meets that expectation by ensuring key operational staff are E-Verified before being assigned to scanning or handling any customer records. This reinforces:

• Trust in data handling

• Compliance with federal procurement policies

• Protection against identity theft, fraud, or access violations

• Alignment with third-party workforce screening policies

Our clients benefit from an elevated level of transparency and control, knowing their sensitive documents are managed by legally authorized, integrity-screened professionals—not anonymous temps or outsourced labor.

Why Government and Regulated Clients Prefer Live Scan–Cleared Vendors

Many agencies and regulated entities cannot legally contract with vendors whose personnel have not passed DOJ-level background checks. This is particularly true when digitizing records that contain CORI, PII, or regulated health or legal information. Live Scan clearance satisfies the vendor suitability requirements imposed by:

• Law enforcement agencies (CLETS, CORI)

• Courts and legal offices (sealed case files, evidentiary documents)

• Healthcare providers (HIPAA-covered data)

• Financial institutions (GLBA, SOX compliance)

• Public sector employers (employment records, pension data)

TierFive’s Live Scan–compliant team allows our clients to fulfill their third-party risk management policies, meet procurement requirements, and ensure that digitization of sensitive paper documents does not compromise regulatory compliance.

Why It Matters for Government Contractors, Regulated Employers, and HR Leaders

If your organization is a federal contractor, operates under state E-Verify mandates, or handles sensitive data subject to I-9, HIPAA, FERPA, FCRA, or SOX, your vendor’s workforce matters. TierFive’s E-Verified personnel not only meet legal eligibility standards—they’re also trained in secure data handling, confidentiality, and compliance protocol. This gives HR leaders, compliance officers, and procurement teams confidence that scanned records—from I-9 forms to medical documentation and payroll files—are handled legally, ethically, and in accordance with your internal vendor risk management standards. Choosing TierFive means choosing a secure partner whose staff is as trustworthy as your own.

Key Benefits of TierFive’s E-Verified Workforce

TierFive’s use of E-Verified employees provides clients with an added layer of assurance in document handling and compliance posture. You gain confidence that every scanned record—whether onboarding documents, employee files, or confidential reports—is managed by legally authorized staff who meet federal employment eligibility standards. This helps you meet third-party compliance requirements, reduce legal risk, and align your vendors with your internal HR and security policies.

Contact TierFive today to learn more about how our verified team we can help your organization reduce overhead costs securely and accurately digitize highly sensitive records with the peace of mind knowing that you have the right partner with the right team.