What is CaptureP

CaptureP® is an AIIM-recognized certification standard that validates the operational integrity and quality control of document capture environments. It covers everything from scanner calibration and operator training to indexing accuracy, metadata tagging, and output validation. CaptureP was developed to help agencies and their vendors ensure that scanned records are accurate, accessible, and reliable enough for legal, archival, or regulatory use..

What Is CaptureP Certification and Why It Matters

CaptureP® is a certification standard recognized by AIIM that ensures the quality, consistency, and operational integrity of document capture environments. It establishes best practices across the entire imaging process—from scanner calibration and operator qualification to indexing precision, metadata consistency, and output verification. Designed to support government agencies, legal institutions, and regulated vendors, CaptureP helps ensure that digitized records are accurate, accessible, and legally defensible for archival, regulatory, or compliance-driven applications. CaptureP compliance is especially important for organizations that must meet public records laws, court admissibility standards, or government procurement requirements. The certification ensures that your document conversion process can be trusted, repeatable, and defensible.

How TierFive Delivers CaptureP-Certified Quality

TierFive’s document scanning operations follow and improve upon CaptureP-certified workflows from intake through delivery. This means every batch of scanned records is produced under controlled conditions with documented scanner settings, quality checks, and workflow validation procedures. Our services include:

• Scanner calibration and validation testing

• Operator training and certification tracking

• Quality control checkpoints for skew, resolution, and clarity

• Standardized output formats (PDF/A, TIFF) and structured metadata

• Audit logs and chain-of-custody documentation

Our adherence to CaptureP standards ensures that your digital records are accurate, complete, and properly classified, ready for integration into ECM systems, compliance audits, or legal evidence repositories.

Why CaptureP Certification Benefits Regulated Clients

TierFive is certified in HIPAA ,SOC2 and ISO 27001 our staff is also PBSA and E-Verify background verified in compliance with regulatory frameworks such as HIPAA, GDPR, FERPA, and DOL ERISA under which our healthcare, finance, legal, government, education, and insurance clients often face strict regulatory and operational requirements for handling scanned records.  For clients in government, legal, healthcare, and finance, improperly scanned documents can jeopardize admissibility, compliance, and long-term usability. CaptureP certification gives you confidence that the scanning provider has implemented rigorous process controls, not just basic output. TierFive’s certified workflow ensures that every document is scanned, validated, and indexed using a methodology that withstands inspection and supports legal or operational defensibility. Whether you’re digitizing public records, case files, or archival collections, CaptureP compliance ensures reliability at scale.

Key Benefits of TierFive’s CaptureP-Certified Services

With TierFive, CaptureP isn’t just a certification—it’s a process philosophy. Our standardized capture environment, trained personnel, and continuous quality monitoring ensure your documents are scanned right the first time—accurately, securely, and consistently.

Contact TierFive today to learn more about how our CaptureP certified team can help your organization reduce overhead costs securely and accurately digitize highly sensitive records with the peace of mind knowing that you have the right partner with a qualified team.