NAVY Pii Compliance

What is NAVY Pii Compliance?

Navy PII compliance refers to the responsibility of U.S. Navy departments, contractors, and service providers to safeguard Personally Identifiable Information (PII) in accordance with federal regulations, including the Privacy Act of 1974, SECNAVINST 5211.5E, and DoD 5400.11-R. PII includes data such as names, SSNs, health records, personnel files, financial information, and other identifiers that can be used to trace or identify individuals.

What is NAVY Pii Compliance and Why is it Important for DoN Contractors and Agencies?

TierFive provides the secure NAVY Pii compliant document scanning services in compliance with the DoN security standards established for U.S. Navy departments, contractors, and service providers to safeguard Personally Identifiable Information (PII) in accordance with federal regulations, including the Privacy Act of 1974, SECNAVINST 5211.5E, and DoD 5400.11-R. PII includes data such as names, SSNs, health records, personnel files, financial information, and other identifiers that can be used to trace or identify individuals. NAVY Pii governs how Agencies and vendors that process, transmit, or store Navy PII must implement strict safeguards to prevent unauthorized access, disclosure, or loss. Failure to protect PII can result in privacy breaches, mission disruption, reputational harm, and noncompliance with Department of the Navy policies. For contractors or base partners, ensuring Navy PII compliance is essential to securing contract eligibility and maintaining trust across military and civilian operations.

How TierFive Maintains Navy PII Compliance for Document Scanning

TierFive is HIPAA certified and delivers Navy PII-compliant scanning services by implementing privacy safeguards that align with Department of the Navy security expectations. While the Navy does not formally certify scanning providers; TierFive is both HIPAA and SOC2 certified in addition we are ISO 27001 certified and our protocols reflect the security architecture expected of vendors working with federal and defense agencies. Our staff is PBSA compliant background verified and passes federal e-verification. We follow all applicable best practices policies to ensure proper handling of sensitive PII throughout the scanning and digitization process. All documents containing PII are scanned in physically secure facilities equipped with controlled access, video surveillance, and tamper-resistant protocols. Access to scanned files and indexing systems is strictly limited to background-checked, trained personnel using multi-factor authentication and documented role-based access. PII is encrypted using FIPS 140-2 validated methods during storage and transmission, minimizing the risk of compromise. Every activity involving PII is logged and traceable, ensuring full visibility and accountability from intake through digital output. By maintaining Navy-aligned safeguards and privacy policies, TierFive helps federal contractors and military departments meet their data security obligations without sacrificing operational efficiency.

The Role of SECNAVINST 5211.5E and DoD Privacy Guidelines

The SECNAVINST 5211.5E instruction, along with DoD 5400.11-R, defines how Navy entities and partners must manage the collection, use, storage, and transmission of PII. These directives require agencies and contractors to implement training programs, breach response procedures, and administrative, technical, and physical safeguards to protect data. TierFive with decades of experience and multiple industry certifications aligns its document scanning policies with these Navy-specific directives by enforcing access restrictions, enabling data encryption, and deploying detailed audit controls. Staff working with Navy PII receive privacy awareness training and follow written procedures that support prompt response to any suspected incident or data loss. Through this proactive approach, TierFive supports compliance while reinforcing data integrity, mission continuity, and legal adherence for Navy-affiliated operations.

Key Navy PII Compliance Requirements for Secure Document Scanning

To support compliance with Navy and DoD privacy regulations, document scanning vendors must handle sensitive information in accordance with established federal privacy standards. This includes limiting data access to trained and authorized personnel, securing facilities against unauthorized entry, encrypting PII during both storage and transfer, and maintaining complete records of who accessed what data and when. Vendors must also provide PII-specific training, implement incident response protocols, and avoid any unnecessary collection, duplication, or transmission of sensitive personal data. TierFive ensures each of these requirements is reflected in our scanning workflow for Navy-related clients.

Contact TierFive today to learn more about how we can help your station or agency can reduce overhead costs securely digitize your vial records within the compliance requirements of NAVY Pii. *Note if your organizations project requires specific DOJ or other certification then we can be named and certified for your specific project.