What is PCI DSS

PCI DSS is a global security standard established by major credit card networks—including Visa, Mastercard, American Express, and Discover—to ensure that businesses protect cardholder data throughout its lifecycle. While often associated with digital payment systems, PCI DSS also applies to paper documents that contain payment information, such as printed receipts, merchant copies, authorization forms, financial statements, and billing files.

What Is PCI DSS and Why It Matters for Document Scanning

PCI DSS is a globally recognized data security standard developed by the major credit card networks—including Visa, Mastercard, American Express, and Discover—to safeguard cardholder data throughout its entire lifecycle. While most commonly linked to digital payment systems, PCI DSS compliance also extends to paper-based records that contain sensitive payment information, such as printed receipts, merchant authorization forms, billing documents, and financial statements. Failure to comply with PCI DSS requirements can result in data breaches, financial penalties, legal exposure, and the potential loss of merchant processing privileges. When converting payment-related documents into digital formats, it’s critical to work with a document scanning provider that enforces strict access control, data protection protocols, and secure retention policies to ensure cardholder information remains fully protected during and after digitization.

How TierFive Ensures PCI DSS–Compliant Scanning

TierFive is HIPAA as well as SOC2 and ISO 27001 certified our staff is PBSA compliant verified and passes federal e-verification as best maintaining compliance with frameworks such as FADGI, GDPR, FINRA, and DOL ERISA require. Our secure document scanning processes and business process workflows are developed to align with both the technical and procedural requirements of PCI DSS. Our approach ensures that any cardholder data present in paper files is digitized, stored, and destroyed in a secure and compliant manner. Key protections include:

• Restricted access zones for payment-related scanning projects

• Role-based access control and multi-factor authentication

• Secure transport and storage of physical and digital files

• AES-256 encryption of scanned data in transit and at rest

• Chain-of-custody documentation for auditability

• Secure document destruction upon project completion

Whether you’re scanning archived receipts, transaction journals, or payment authorizations, TierFive provides a PCI DSS–aligned workflow that preserves confidentiality and supports ongoing compliance efforts.

Why PCI DSS Compliance Matters for Financial and Retail Clients

For businesses that process credit card transactions—such as retailers, banks, healthcare providers, hospitality companies, and e-commerce vendors—the protection of cardholder data (CHD) is a legal and operational necessity. Paper documents containing payment details must be treated with the same level of security as digital payment systems. TierFive enables clients to digitize financial documents securely, minimizing the risk of data compromise while ensuring that scanned output meets PCI DSS expectations for encryption, access control, logging, and secure disposal. We help clients maintain trust, reduce audit risk, and avoid the reputational and financial consequences of noncompliance.

Why It Matters for Government Contractors, Regulated Employers, and HR Leaders

If your organization is a federal contractor, operates under state E-Verify mandates, or handles sensitive data subject to I-9, HIPAA, FERPA, FCRA, or SOX, your vendor’s workforce matters. TierFive’s E-Verified personnel not only meet legal eligibility standards—they’re also trained in secure data handling, confidentiality, and compliance protocol. This gives HR leaders, compliance officers, and procurement teams confidence that scanned records—from I-9 forms to medical documentation and payroll files—are handled legally, ethically, and in accordance with your internal vendor risk management standards. Choosing TierFive means choosing a secure partner whose staff is as trustworthy as your own.

Key Benefits of TierFive’s PCI DSS–Compliant Scanning Services

Partnering with TierFive ensures that sensitive payment-related documents are scanned and managed using PCI DSS–validated security practices, reducing your compliance burden and protecting your business from avoidable risk. Our secure infrastructure, trained personnel, and auditable workflows make us a trusted scanning partner for PCI-regulated industries.

Contact TierFive today to learn more about how our Financial services PCI DSS compliant document scanning process. We can help your organization reduce overhead costs securely and accurately digitize highly sensitive financial records with the peace of mind knowing that you have the right partner with the right team.