Tempe, AZ  is located within TierFive’s Enhanced Service Area

Tempe, AZ, located in Maricopa County, is a thriving hub for business, education, and culture. Among its largest businesses headquartered in the city are Salt River Project (SRP), Carvana, First Solar, Insight Enterprises, LifeLock (NortonLifeLock), Benchmark Electronics, Limelight Networks, Versum Materials, GoDaddy, and Amkor Technology. Two prominent nonprofit organizations in the area include the Tempe Community Council and the Tempe Chamber of Commerce. Higher education is represented by Arizona State University (ASU), University of Advancing Technology (UAT), and Bryan University. County government offices in Tempe include locations of Maricopa County Superior Court, Maricopa County Department of Transportation, and Maricopa County Public Health Services. Tempe boasts historical sites such as the Hayden Flour Mill, Tempe Town Lake Dam, and Niels Petersen House. The city is widely recognized for Arizona State University, Mill Avenue District, Tempe Festival of the Arts, and Tempe Town Lake. Standard ZIP codes for Tempe are 85280, 85281, 85282, 85283, 85284, and 85285.

How Document Scanning Services Affect Your Bottomline

TierFive’s document scanning services provide transformative solutions for businesses and organizations struggling with paper record management. With our state-of-the-art document imaging technology, we help you digitize vital records, ensuring accessibility, security, and compliance. By outsourcing these services to TierFive, businesses can reduce the risks of record loss and corporate knowledge theft, safeguard against disasters, and improve operational efficiency.

Outsourcing to TierFive also supports corporate compliance initiatives. Our solutions help businesses align with regulatory standards like HIPAA or SOX, minimizing risks of non-compliance fines. Employees spend less time searching for documents, boosting productivity, while reclaimed office space previously occupied by file cabinets can be repurposed for more valuable use.

The benefits extend to financial savings. Digitizing documents eliminates the high costs of paper storage and management, while cloud-hosted solutions enable secure access from anywhere, enhancing flexibility. TierFive provides a tailored approach, ensuring every scanned document is indexed and organized for seamless integration into your operations.

Choosing TierFive ensures that your transition to a digital workflow is efficient, secure, and beneficial. With TierFive’s expertise, businesses experience improved compliance, reduced costs, and a tangible return on investment. Join countless organizations that trust TierFive to modernize their operations and secure their future.

Cost Implications Any Business Maintaining Paper Records Filing Cabinets

Outsourcing large volumes of backfile file cabinets and boxes full of vital records for document imaging services to TierFive offers significant benefits, including cost reductions, enhanced efficiency, and improved regional security. Traditional paper-based systems carry perpetual storage expenses and labor inefficiencies that one time backfile digital solutions effectively eliminate.

• Real Estate Costs of Paper Storage Storing paper records occupies valuable office space that could be used for more productive purposes. A four-drawer filing cabinet requires approximately 17 square feet, including the necessary access area. In Tempe, where office rental costs average $29 per square foot, storing one filing cabinet incurs annual costs of nearly $500. For businesses managing multiple cabinets, these expenses accumulate rapidly. Digitizing records eliminates these costs, allowing companies to maximize their office space.
• Offsite Storage Expenses Offsite storage offers temporary relief from space constraints but introduces recurring costs. In Tempe, storage fees typically range from $5 to $20 per box per month, with additional charges for retrieval and delivery. Over time, these expenses can amount to thousands of dollars annually for organizations with large archives. By transitioning to digital storage, businesses eliminate these ongoing expenses and benefit from immediate access to records.
• Labor Costs and Productivity Losses Managing physical records is time-consuming and impacts productivity. Employees spend approximately 30% of their workday searching for information, equating to nearly two hours of lost productivity daily. Filing a document costs $20 in labor, retrieving a misfiled document costs $120, and recreating a lost document can cost up to $220. Digital workflows streamline document retrieval, enabling employees to access information instantly and focus on higher-value tasks.
• Operational Overheads Paper-based systems require continuous investments in supplies like paper, ink, and printer maintenance. The average office worker uses 10,000 sheets of paper annually, adding substantial costs to the organization. According to Gartner, document-related inefficiencies can consume up to 3% of a company’s revenue. Switching to digital workflows reduces consumable expenses and aligns with sustainability goals by reducing waste.
• Compliance Risks Paper records are vulnerable to theft, damage, and loss, creating compliance risks for businesses in Tempe. Regulatory requirements like HIPAA, GDPR, and SOX demand strict data protection and retention protocols. Non-compliance can result in penalties that reach millions of dollars, as well as reputational harm. Digital systems offer robust security features such as encryption, automated retention policies, and audit trails, ensuring compliance and protecting sensitive information.
• Paper Productivity Bottlenecks Paper-based processes create bottlenecks in day-to-day operations. Employees spend an average of 18 minutes searching for a single document, causing delays in decision-making and project execution. Digital systems eliminate these inefficiencies by enabling instant document retrieval, fostering faster collaboration, and improving overall productivity.

   

Businesses in Tempe can use our free online  soft cost calculator tool to help visualize and uncover hidden costs of paper and evaluate the financial benefits of outsourcing large volume backfile scanning projects to TierFive to reduce your costs, reduce risks and enhance organizational efficiency.

Benefits of Document Imaging and Scanning

Document imaging and scanning provide Tempe businesses with cutting-edge solutions to streamline information management. These technologies deliver unmatched efficiency, cost savings, and security. With digital storage costing just fractions of a cent per document annually, organizations can reduce overhead while benefiting from secure backups, rapid retrieval through advanced indexing, and compliance-ready access controls.

• Enhanced Collaboration: For businesses operating in Tempe’s growing commercial environment, digital documents support instant sharing across teams and locations. Real-time access to updated information fosters stronger collaboration, boosting productivity in traditional, remote, and hybrid work settings.
• Disaster Recovery and Business Continuity: Tempe businesses benefit from secure, redundant digital storage that protects vital records from risks like natural disasters, cyberattacks, or equipment failures. Cloud-based recovery solutions enable rapid restoration of critical data, minimizing downtime and preserving operations in the face of unexpected challenges.
• Improved Data Analytics: With metadata-enriched digital documents, Tempe organizations can streamline data retrieval and analysis. Faster access to key information supports data-driven decisions, operational efficiencies, and valuable insights for driving growth in the region’s competitive business landscape.
• Eco-Friendly Operations: Transitioning to digital systems helps Tempe businesses align with the city’s focus on sustainability. By reducing paper waste, organizations conserve resources, comply with environmental standards, and enhance their reputation for eco-friendly practices.
• Streamlined Regulatory Compliance: Digital solutions automate compliance for Tempe businesses, ensuring adherence to regulations such as GDPR, HIPAA, and SOX. Features like automated retention schedules, access tracking, and alerts reduce manual oversight and streamline regulatory management.
• Reduction in Physical Storage Needs: As office space becomes increasingly valuable in Tempe, digitization eliminates the need for bulky filing systems. Businesses can repurpose reclaimed space for collaboration areas, workstations, or other operational enhancements to optimize their physical footprint.
• Improved Document Security: Digital systems protect sensitive records with encryption, password protection, and role-based access. For Tempe businesses, audit trails provide transparency and accountability, ensuring compliance with data protection regulations and fostering customer trust.
• Increased Scalability: Cloud-based digital storage adapts to growing organizational needs, offering virtually unlimited scalability. This flexibility supports expansion without the logistical and financial challenges of managing physical storage.
• Reduced Document Handling Time: Automation accelerates processes such as document capture, indexing, and sharing, reducing operational bottlenecks. This efficiency allows Tempe businesses to focus on strategic goals and improve daily productivity.
• Support for Remote Work: As remote and hybrid work models gain traction in Tempe, digitized records provide secure, anytime access to critical documents. This flexibility enables businesses to maintain productivity and continuity in Arizona’s evolving workplace landscape.

Why Outsourcing Document Scanning to TierFive Makes Good Business Sense

• Cost Effective: Managing document scanning in-house in Tempe can result in significant expenses for equipment, software, secure storage, and staff training. TierFive provides a cost-efficient alternative by offering customized services that fit your business’s specific needs. By outsourcing to TierFive, companies in Tempe can reduce overhead costs, optimize resources, and invest savings back into growth initiatives.
• Industry Leading Expertise: From architectural plans to historical archives, TierFive specializes in handling a diverse range of documents. Leveraging cutting-edge scanning technologies and efficient workflows, TierFive delivers high-resolution, fully searchable digital files. With features like metadata tagging, indexing, and labeling, businesses in Tempe can streamline file management, ensuring quick and easy access to critical information.
• Compliance Driven Process: Businesses in Tempe face increasing regulatory requirements for data security and compliance, including standards such as HIPAA, GDPR, ISO, and SOC 2. TierFive guarantees over 99% accuracy while maintaining strict compliance protocols. This ensures your sensitive data is handled securely and adheres to the highest industry standards, mitigating risks and ensuring peace of mind.
• Focus on what your business does best Document scanning projects can disrupt your team’s focus on core objectives. TierFive takes on the full scope of the scanning process, from initial planning to secure file delivery. By outsourcing to TierFive, businesses in Tempe can remain focused on strategic goals while seamlessly transitioning to a digital environment with minimal disruption.
• Robust Information Security: Protecting sensitive data is critical for businesses in Tempe. TierFive employs robust security measures, including encrypted file transfers, secure chain-of-custody protocols, and 24/7 monitored facilities equipped with advanced surveillance systems. These measures ensure your information remains confidential and protected throughout the digitization process.
• Accountability Responsibility: TierFive has been working in this space since 2005 we maintain all the necessary industry specific business insurance and additional coverage E&O coverage and will name additional insured. We do not utilize temporary labor, our staff is fully vetted through independent PBSA accredited background, all employees are bound by our enforceable NDA agreement, sensitive projects which require special handling procedures are staffed by team members whom undergo extensive HIPAA, PHI, CLETS (California Law Enforcement Certification), California Live Scan and or record handling security training. We operate under strict confidentiality, Non-Disclosure or HIPAA BAA  as a course of business.

TierFive’s scalable large backfile document scanning services are ideal for large businesses in Tempe. Whether managing high-volume scanning projects or adjusting to fluctuating workloads, TierFive provides efficient, cost-effective solutions. By transitioning to digital systems, businesses in Tempe can reduce storage costs, optimize workflows, and position themselves for long-term success in an increasingly digital-first world.

TierFive’s Tempe, Arizona Document Scanning Service Near Me Area Includes:

85281: North Tempe, Downtown Tempe, Arizona State University (ASU) campus, Papago Park, Marina Heights | 85282: Broadmor, Hudson Manor, Meyer Park, Rural-Geneva, Tempe Gardens | 85283: Kiwanis Park, Optimist Park, South Tempe, Pepperwood, Camelot Village | 85284: Warner Ranch, Alisanos, Sandahl, Tally Ho Farms, Estate La Colina | 85288: Tempe

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