TierFive has scanned hundreds of millions of pages of paper for pretty much every type of business or organization. The following business verticals and their standard business documents are the most common and the most common keywords utilized for each record to search for it along with an example those values for each type is provided below:
| Industry Vertical | Standard Business Documents and Examples |
|---|---|
| Manufacturing | Engineering Change Order (ECO): ECO12345, 01/08/2025, Part5678, Design improvement, Approved |
| Waybill: WB20250101, XYZ Logistics, ABC Manufacturing, Chicago to Denver, $250.00 | |
| Purchase Order (PO): PO20251234, 01/08/2025, VendorCorp, Steel Sheets, $10,000.00 | |
| Bill of Materials (BOM): BOM123, Widget A, Part001/Part002, 10/20, Rev 3 | |
| Production Schedule: PS001, 01/10/2025, Line 2, Morning, 500 units | |
| Quality Assurance Report: QA20250101, Stress Test, 01/07/2025, Jane Doe, Passed | |
| Work Order: WO20251234, 01/08/2025, Maintenance Dept., Replace Conveyor Belt, Completed | |
| Packing List: PL20250101, Widget A, 500 units, Denver, 01/08/2025 | |
| Inventory Report: INV20250101, WH1, SKU12345, 250 units, Reorder at 50 | |
| Material Safety Data Sheet (MSDS): MSDS12345, Solvent X, Use gloves and goggles, (555) 123-4567, 12/31/2025 | |
| Retail | Sales Invoice: SI202501, Customer: John Doe, Items: Electronics, Total: $500.00 |
| Return Authorization Form: RMA202501, Customer: Jane Smith, Item: Laptop, Date: 01/08/2025 | |
| Purchase Receipt: PR202501, Customer: Mark Lee, Amount: $75.00, Store: XYZ Retailer | |
| Inventory Report: IR202501, SKU: 12345, Stock Level: 200, Restock Needed: Yes | |
| Price Adjustment Form: PAF202501, Product: Widget, Old Price: $100.00, New Price: $90.00 | |
| Transportation and Logistics | Bill of Lading: BOL202501, Carrier: LogisticsCo, Origin: Chicago, Destination: LA, Weight: 1 Ton |
| Delivery Note: DN202501, Customer: ABC Corp, Items: Office Supplies, Date: 01/12/2025 | |
| Freight Invoice: FI202501, Customer: Jane Logistics, Amount: $1,200.00, Due: 02/01/2025 | |
| Shipping Manifest: SM202501, Goods: Electronics, Vehicle: Truck 123, Date: 01/15/2025 | |
| Maintenance Record: MR202501, Vehicle: Truck 234, Service: Oil Change, Date: 01/10/2025 | |
| Technology and Software | Service Level Agreement (SLA): SLA202501, Provider: TechCorp, Uptime: 99.9%, Penalties: $500/Hour |
| Software Development Contract: SDC202501, Parties: DevCorp/ClientCo, Deliverables: MVP | |
| Bug Report: BR202501, Software: App123, Issue: Login Failure, Severity: High, Reported: 01/08/2025 | |
| User Manual: UM202501, Product: DeviceX, Version: 1.2, Author: Tech Writer X | |
| Project Plan: PP202501, Client: ABC Inc., Timeline: 6 Months, Deliverables: App Launch | |
| Hospitality and Tourism | Reservation Confirmation: RC202501, Guest: John Doe, Check-In: 01/20/2025, Check-Out: 01/25/2025 |
| Event Booking Contract: EBC202501, Client: Jane Smith, Event: Wedding, Date: 01/30/2025 | |
| Room Inventory Checklist: RIC202501, Room: 101, Items: Bed, TV, Date: 01/15/2025 | |
| Guest Feedback Form: GFF202501, Guest: John Smith, Feedback: Excellent Service, Date: 01/26/2025 | |
| Food and Beverage Invoice: FBI202501, Event: Business Meeting, Total: $3,000.00, Date: 01/10/2025 | |
| Legal Services | Contract Agreement: CA202501, Parties: Client A/Law Firm B, Value: $100,000.00, Signed: 01/10/2025 |
| Litigation File: LF202501, Case: Doe v. Smith, Filing Date: 01/08/2025, Assigned Attorney: Jane Doe | |
| Non-Disclosure Agreement: NDA202501, Parties: Client/Law Firm, Validity: 5 Years, Signed: 01/07/2025 | |
| Settlement Agreement: SA202501, Plaintiff: ABC Inc., Defendant: XYZ Ltd., Settlement: $50,000.00 | |
| Affidavit: AFF202501, Filed: John Smith, Notarized: Emily Jones, Date: 01/12/2025 | |
| Media and Entertainment | Production Schedule: PS202501, Film: ActionMovieX, Start: 02/01/2025, End: 08/01/2025 |
| Talent Release Form: TRF202501, Actor: John Actor, Role: Supporting, Signed: 01/10/2025 | |
| Sponsorship Agreement: SA202501, Sponsor: Brand A, Event: Festival X, Value: $50,000.00 | |
| Royalty Statement: RS202501, Artist: Jane Singer, Album: TopHits, Royalties: $10,000.00 | |
| Content Licensing Agreement: CLA202501, Content: Documentary X, Licensee: Streamer Y, Term: 1 Year | |
| Agriculture | Crop Yield Report: CYR202501, Crop: Wheat, Farm: Green Acres, Yield: 1,000 Tons, Date: 01/15/2025 |
| Fertilizer Application Record: FAR202501, Farm: Sunny Field, Fertilizer: Nitrogen, Date: 01/08/2025 | |
| Livestock Health Report: LHR202501, Farm: Hillside Ranch, Animal: Cow 234, Status: Healthy | |
| Shipping Invoice: SI202501, Product: Corn, Destination: Chicago, Amount: $25,000.00 | |
| Farm Lease Agreement: FLA202501, Landlord: John Farmer, Tenant: ABC Corp, Term: 5 Years | |
| Agriculture (Wine) | Vineyard Harvest Report: VHR202501, Vineyard: Napa Hills, Variety: Cabernet, Date: 10/15/2024 |
| Wine Production Log: WPL202501, Winery: Red Barrel, Batch: RB2024, Bottles: 10,000, Date: 12/01/2024 | |
| Label Approval Form: LAF202501, Wine: Merlot 2024, Approved: FDA, Date: 01/10/2025 | |
| Distribution Agreement: DA202501, Distributor: WineCo, Region: Midwest, Term: 2 Years | |
| Tasting Event Plan: TEP202501, Event: Winter Tasting, Location: Napa, Date: 02/01/2025 | |
| Nonprofit Organizations | Grant Application: GA202501, Organization: ABC Nonprofit, Amount: $50,000.00, Purpose: Education |
| Donation Receipt: DR202501, Donor: Jane Philanthropist, Amount: $10,000.00, Date: 01/10/2025 | |
| Event Sponsorship Agreement: ESA202501, Sponsor: XYZ Co., Event: Charity Gala, Value: $25,000.00 | |
| Annual Report: AR202501, Organization: HelpFund, Year: 2024, Highlights: Raised $1M, Impact: 5,000 Lives | |
| Volunteer Agreement: VA202501, Volunteer: Mark Helper, Role: Coordinator, Signed: 01/15/2025 | |
| Mortuary Services and Internment | Death Certificate: DC202501, Deceased: Jane Doe, Issued: 01/10/2025, Official: John Coroner |
| Cremation Authorization Form: CAF202501, Deceased: Mark Smith, Family: Jane Smith, Date: 01/12/2025 | |
| Funeral Service Agreement: FSA202501, Family: Doe Family, Package: Standard, Amount: $5,000.00 | |
| Plot Purchase Agreement: PPA202501, Cemetery: RestLand, Buyer: Jane Doe, Plot: A-123, Amount: $3,000 | |
| Burial Permit: BP202501, Deceased: John Smith, Cemetery: RestHaven, Date: 01/15/2025 | |
| Property Management | Lease Agreement: LA202501, Tenant: Jane Tenant, Property: 123 Main St., Term: 1 Year, Rent: $1,500.00 |
| Maintenance Request Form: MRF202501, Property: 123 Main St., Issue: Plumbing, Date: 01/10/2025 | |
| Rental Application: RA202501, Applicant: John Applicant, Property: 456 Elm St., Approved: 01/08/2025 | |
| Inspection Report: IR202501, Property: 789 Pine St., Findings: Good Condition, Date: 01/12/2025 | |
| Eviction Notice: EN202501, Tenant: Jane Smith, Reason: Nonpayment, Date: 01/20/2025 | |
| Law Enforcement | Incident Report: IR202501, Case: Theft, Officer: Jane Officer, Date: 01/10/2025 |
| Arrest Warrant: AW202501, Suspect: John Suspect, Issued: 01/12/2025, Judge: Jane Judge | |
| Evidence Chain of Custody Form: ECC202501, Evidence: Knife, Officer: John Officer, Date: 01/08/2025 | |
| Traffic Citation: TC202501, Violator: Mark Driver, Offense: Speeding, Fine: $200.00 | |
| Training Completion Certificate: TCC202501, Officer: Jane Rookie, Program: Defensive Tactics, Date: 01/15/2025 | |
| Import/Export | Bill of Lading: BOL202501, Exporter: ABC Inc., Destination: London, Goods: Electronics, Value: $50,000.00 |
| Customs Declaration: CD202501, Exporter: John Exporter, Items: Furniture, Duty: $2,000.00 | |
| Shipping Invoice: SI202501, Client: XYZ Ltd., Amount: $75,000.00, Destination: Hong Kong | |
| Certificate of Origin: CO202501, Exporter: TextileCorp, Goods: Apparel, Date: 01/10/2025 | |
| Packing List: PL202501, Exporter: ToolMaker, Contents: Drills and Saws, Weight: 2 Tons | |
| Human Resources | Employee Handbook: EH202501, Company: TechCorp, Policies: Remote Work, Issued: 01/01/2025 |
| Offer Letter: OL202501, Employee: Jane Smith, Position: Software Engineer, Start Date: 02/01/2025 | |
| Performance Review Form: PRF202501, Employee: John Doe, Review Period: Q4 2024, Rating: Excellent | |
| Training Completion Certificate: TCC202501, Employee: Mark Lee, Course: Leadership 101, Date: 01/15/2025 | |
| Termination Letter: TL202501, Employee |
TierFive Can Help
In an effort to go ‘paperless’ or at least ‘paper-lite’, many organizations are looking to move their processes to computer-based systems, reducing the need to keep physical records and speeding up day to day operations and accommodating remote workers. That still leaves the question of what to do with the vast back file of records many organizations have in file rooms, file cabinets and in offsite storage.
If you want to digitize your organizations paper records to digital image quickly and safely into an easy-access online system TierFive can help lets get started with a quick conversation or a simple online quote to gauge budget else feel free to give us a call to +1 (888) 547-2267 for a nice chat and a free consultation to learn about how we can help you digitize your companys documents.