What Types of Documents Does TierFive Scan?
TierFive scans business and government documents, including medical records, legal files, invoices, financial records, student files, blueprints, and operational paperwork.
Whether you have a few filing cabinets or a room of boxed archives, the starting question is the same: what do you need to find, use, or preserve after scanning? The answer helps determine how your records should be organized, indexed, and delivered.
Use the examples below to identify your document types and plan your project.
Discuss your documents with TierFive or call (888) 547-2267 for a free consultation.
Common Documents We Scan by Industry
Different industries create different records. This guide highlights representative examples rather than an exhaustive inventory.
| Industry | Examples of Documents |
|---|---|
| Healthcare | Patient intake forms, consent forms, lab results, billing statements |
| Legal | Contracts, litigation documents, affidavits, settlement agreements |
| Banking and Finance | Loan applications, bank statements, audit reports, tax documents |
| Manufacturing | Work orders, purchase orders, production schedules, quality reports |
| Construction | Blueprints, permits, inspection reports, change orders |
| Education | Transcripts, enrollment forms, attendance records, accreditation documents |
| Government | Meeting agendas, budget proposals, grant applications, incident reports |
| Real Estate | Deeds, leases, appraisals, closing disclosures |
| Transportation and Logistics | Bills of lading, manifests, freight invoices, maintenance logs |
| Retail and E-Commerce | Invoices, receipts, vendor agreements, inventory reports |
| Technology | Service agreements, specifications, manuals, license agreements |
| Hospitality | Guest forms, event contracts, maintenance requests |
| Energy and Utilities | Inspection checklists, billing statements, environmental assessments |
| Nonprofits | Donation receipts, grant files, board minutes |
| Agriculture | Crop reports, farm leases, soil reports |
| Media and Entertainment | Scripts, releases, licensing agreements, royalty statements |
| Telecommunications | Installation reports, service invoices, maintenance records |
Don’t see your records listed? Contact TierFive with a description of the documents, their approximate quantity, and any unusual sizes or conditions.
Which Scanning Service Fits Your Documents?
The contents of your files matter, but so do their size, condition, and organization. A project may require more than one scanning approach.
Standard Paper Records
Correspondence, forms, invoices, and file folders typically fit a standard document scanning workflow. Preparation requirements depend on staples, bindings, folded pages, and how individual documents need to be separated.
Explore document scanning services for paper records and boxed archives.
Blueprints and Oversized Documents
Plans, maps, and engineering drawings need equipment suited to their dimensions and level of detail. Before scanning, identify whether the output must preserve scale, fine annotations, or color.
Explore large format scanning for oversized records.
Older, Fragile, or Mixed Files
Tell us about brittle pages, damaged originals, attached notes, bound materials, or folders containing several paper sizes. These details help define preparation and handling requirements before a project begins.
If you can describe a representative box or folder, we can have a more useful conversation about the scope.
What Can You Receive After Scanning?
A digital image is only part of a useful archive. Consider how your staff will locate and use the finished files.
Depending on the agreed project scope, TierFive’s scanning services can include:
- Searchable documents: OCR adds recognized text so users can search supported files.
- Document indexing: Fields such as names, dates, account numbers, or reference codes help organize records.
- Defined file formats: Output can include PDF, searchable PDF, PDF/A, TIFF, or JPEG.
- Quality control: Review of images and index information before delivery.
- Secure delivery: Delivery options aligned with your organization’s requirements.
- System import preparation: File structures and metadata suited to your document management system.
Specify these requirements when requesting a quote. For example, “one searchable PDF per employee folder, named by employee ID” defines the deliverable more clearly than “scan our HR records.”
Learn more about the document scanning process.
How to Prepare for a Document Scanning Quote
You don’t need an exact page count to start a conversation. Gather the information you have:
- Document types: What records are in the boxes or cabinets?
- Approximate volume: How many boxes, drawers, folders, or pages?
- Physical condition: Are pages loose, stapled, bound, fragile, or oversized?
- File organization: Should each folder, document, or record become a separate digital file?
- Search requirements: Do you need full-text search, indexed fields, or both?
- Delivery requirements: What file format or destination system will you use?
- Timing and access: When do you need the project completed, and will you need records during processing?
- Originals: Should paper records be returned, stored, or considered for authorized destruction?
For confidential records, start with a description. Ask us how to provide samples securely before sending sensitive documents.
Request a document scanning consultation to discuss your scope and next steps.
Questions About Scanning Different Document Types
Can you scan folders containing different kinds of documents?
Describe the contents and how you want the digital files separated. A folder containing correspondence, forms, and attachments may need a different file structure from a folder containing one complete document.
Will scanned documents be searchable?
Searchable output can be included through OCR. Recognition quality depends on the original text and image quality; handwriting, faint printing, and damaged pages may require additional review. Indexing provides another way to locate records.
Can oversized drawings be included with regular paper files?
Identify oversized documents when planning the project. They may require a separate capture workflow, with naming and indexing coordinated so related files remain easy to locate.
Does scanning mean we can destroy the originals?
Scanning and paper disposition are separate decisions. Identify your organization’s requirements for originals before requesting destruction. TierFive can discuss return, storage, and secure shredding options as part of the project.
How much does document scanning cost?
The quote depends on volume, preparation, document condition, indexing, output requirements, and delivery. An approximate box count and a description of representative files are useful starting points.
Do you serve organizations outside Southern California?
TierFive serves Southern California and organizations nationwide. Check our service area information and contact us to discuss pickup or shipping arrangements for your location.
Tell Us What’s in Your Filing Cabinets
Start with the records that are hardest to retrieve, take up the most space, or create the most handling work.
Tell TierFive what you have, approximately how much there is, and how you want to use the digital files. We’ll help define the scanning, indexing, and delivery requirements for your project.
Request Your Free Document Scanning Consultation
Call (888) 547-2267